stSoftware
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Timesheet App Report

Utility Application

Timesheet App report allows users to regulate and monitor jobs assigned to them.

The Timesheet App is located under the Timesheets tab in the control panel. Clicking on Overview and then the Timesheet App link will cause a pop-up taking you to the application.

Timesheet Location DropdownTimesheet Location Link


The Timesheet App has 3 views:

  • The Calender View
  • The Data view
  • The Chart view


Calender View

The Calender view is laid out in a typical calendar format showing the day, month and year.

 Layout of the page

 

You can navigate by clicking on a different day. Changing month or year is done by clicking the arrows either side of the table. These buttons are located just above the days of the week. Clicking on the right arrow will go forward a unit and left to go back.

Changing Months and Years

 

Having time set against a task will change the color of the date. If less than 8 hours has been entered for a day a red circle around that date will Appear.

Note* Red circles do not Appear in future dates as time shouldn't be added to those dates yet. This is also true for weekends as time is not expected to be entered on these days

 

Customization: All color coding can be customized according to an organizations needs on request. The below colors are default settings.

 Color code:

  • Red = Less then 8 hours has been entered for that day
  • Green = 8 hours has been entered for that day
  • Blue = Over 8 hours has been entered for that day

 

Color Coding

 

 

Utility Bar

The utility bar is located on the top left of the App accessed by clicking on the Tab icon. Any user has access to their own Timesheet along with the chart views. The sign out button is also located on the bottom of this pop-up if you wish to switch users. 

 

Utility Bar Layout

 

Time Per Client Chart

Time Per Client Chart can be accessed by clicking on the Time Per Client Tab. This chart shows an overview of times entered for the week in a simplistic, easy to read pie-graph. The graph is segregated into parts each showing time entered against each client for that week. The chart displays:

  • The selected week,
  • The total hours for that week,
  • Client list
  • Individual hours spent working for each client.

 

Per Client layout

 

If no time has been entered for that week, a notification will pop-up informing you of the absence of data.

Example of no time entered

 

Navigation of weeks can be done by clicking the 'Previous' and 'Next' button located at the bottom of the App. 

Navagating weeks

 

Time Chargeable Chart

The Time Chargeable Chart can be accessed by clicking on the Time Chargeable Tab. The layout of Time Chargeable Chart is similar to the Time Per Client Chart. It shows the amount of time spent working on Chargeable, Non-Chargeable and RnD tasks. This is displayed in an easy to view pie-graph and is color-coded in the following layout:

Chargeable = Blue

Non-Chargeable = Red

R&D = Orange

 Time chargeable layout

Data View

To Enter the Data View, click on a date you want to view and/or edit on the calender view screen.

The Data entry screen lists all tasks assigned to the individual on that day. The date selected and the current user will be show at the top of the window.

The Client name and Task name is located on the left side of the window. Time already placed against each task is on the right side.

 

 Data view layout

Clicking on the name of the task will open a separate window showing the specifics of the task and the data entry screen.


Entering time against a task in the data entry screen automatically sync with the time Timesheet App. The same will occur when entering a time via the Timesheet App, entered times will appear pm task screen.

Entering time for a task in the Timesheet App can be done in 2 ways:

  1. Entering a time into the field manually
  2. Adjusting time with the arrows located to the right of the field.

Entering time example

 

When a time is entered against a chargeable task the number inline with the task will change color accordingly. 

  • Black = lots of time left to for this task
  • Orange = Max hours for this task almost reached
  • Red = Used all time allocated for this task

The task below is a chargeable task set for 20 hours showing the color change as more time is recorded

Example Black:

Little Time entered example

Example Orange:

Alot of Time entered example

Example Red:

To MuchTime entered example 

 

When a time is entered against a task the total hours for the day, located at the top, will change color. Each color shows the following:

  • Red = Not enough time entered for today
  • Green = Perfect hours entered for today
  • Blue = More then 8 hours entered for today

 

Red Example:

Time Entered Red Exmaple

Green Example:

 Time Entered Green Exmaple

Blue Example:

Time Entered Blue Exmaple